General terms and conditions of sale

Article 1 : GENERAL CONDITIONS

These general conditions of sale specify the conditions for the provision of offices, meeting rooms and lounges for specific needs for the organization of meetings, receptions, training, and other professional or private events; as well as the provision of associated additional services, in these same premises or outside of them.

Article 2 : RESPECT OF LAWS AND USES

It is agreed that the customer agrees to adopt, behavior which is not contrary to common sense rules and compliance with French laws and regulations in force.

Article 3 : RESERVED PREMISES/ROOMS

A. The rooms are reserved for private meetings. Public meetings with notice by poster or press are prohibited.
B. Cosy meeting center reserves the right to modify a room reservation by providing an equivalent or upgraded room.

Article 4 : RENTAL SERVICES AND OTHER

The prices and rental conditions are those stipulated in the estimate duly signed by the lessee and in the general conditions of sale. Each quote must be linked to a number of participants. The rental includes the desired room with the supply of furniture (tables, chairs, tables, TV, video projector and any other furniture) installed according to the will of the lessee as well as water and access to the common areas of Cosy Meeting Center. Additional services are invoiced in addition to the room rental, in particular catering services. The client agrees not to bring food or drinks from outside without the written agreement of Cosy Meeting Center. If the lessee wishes to bring his own drinks, snacks and meals, he will automatically be billed a corkage charge of 4 €HT per person per break. All decor and animation elements are subject to the written agreement of Cosy Meeting Center. Its installation will be the responsibility of the lessee and must occur during the rental period of the space. If the set-up requires a schedule override and / or the intervention of the Cosy Meeting Center team, these will be invoiced.

Article 5 : DURATION AND SCHEDULES OF EVENTS

The duration of the event will be in accordance with the times mentioned on the estimate. Taking possession and vacating the rented space must take place within the agreed time slot. For any unforeseen schedule overrun, a supplement will be charged. These overruns are only allowable depending on availability.

A day usually means 8 hours of attendance. Its maximum amplitude is 8 am-7pm

Half a day is usually for 4 hours of attendance. Its maximum amplitude is 8 am-1pm in the morning / 2 pm-7pm in the afternoon.

Article 6 : MATERIAL DEPOSITS

In case of deposit of materials before or after the rental, they remain under the responsibility of the lessee. Deliveries made before or after the event are subject to a prior agreement fixing the nature, packaging and weight of the objects, and timetables. The return of the equipment must be carried out immediately after its use.

Article 7 : RETURN OF THE ROOM

The room made available must be returned in a correct state of use. The customer will be responsible for all damage caused by his guests as well as any disappearance noted in the equipment stored or displayed on the premises and will bear, if necessary, the costs of restoration. Damage or theft will be assessed by report and will be followed by compensation by the lessee, without delay in seeking insurance.

Article 8 : VALIDATION OF RESERVATION

All reservations will be considered firm and final by :
A. Return of the signed quotation, bearing the mention “Good for Agreement” accompanied by a deposit of 50% of the amount of the quotation -The quotation and the present conditions of sale forming the contractual whole binding cosy meeting center and its client- Ou,
B. Online booking and payment on our cosy meeting center site of the entire order.
The number of participants provided for in the accepted quote cannot be modified downwards beyond 10%, and this no more than 6 working days before the event. Any increase in the number of participants will be subject to a new quote and new requests for availability of services.

Article 10 : CANCELLATION AND POSTPONEMENT

In case of cancellation and postponement of the tenant, whatever the cause, Cosy Meeting Center will keep the following cancellation and postponement costs :
A. Postponement or cancellation between 15 days and 30 calendar days before the meeting: 50% of the total amount of the order.
B. Postponement or cancellation between 15 calendar days before the meeting and the day of the meeting: 100% of the total amount of the order.
C. For any postponement, an updated estimate will be established

Article 11 : PAYMENT AND DELAY PENALITY

Payment of the balance of the invoice is made immediately after the meeting, either by bank card, check, transfer or cash. No discount for early payment will be granted and, after the due date, any deferred payment will result in the application of a penalty of 3 times the legal interest rate (law 2008-776 of 04/08 / 2008) as well as recovery costs of 40 € (decree 2012-1115 of 02/10/2012).

Article 12 : CASE OF FORCE MAJEURE

The management of cosy meeting center reserves the right to cancel the reservation if events of force majeure or fortuitous events forced it to do so (strike, fire, water damage, etc.) the compensation may not be greater than the sums paid.
Cosy meeting center will not be held responsible for any breach of the contract and quotes signed in all cases of force majeure, strike, accident, fire, bad weather, natural disaster, technical breakdown and delay in the customer’s own suppliers or any other cause beyond their control.

Article 13 : CONFERING JURISDICTION CLAUSE

Any dispute regarding the validity, interpretation or execution of this contract will be the sole jurisdiction of the courts of the location of the cosy meeting center.

Article 14 : MUSIC BROADCASTING

It is recalled that any musical broadcast requires the lessee to pay the royalties to SACEM or any other authorized body.

Article 15 : INSURANCE

Cosy meeting center has signed a Civil Liability contract to guarantee its members with AXA under the number 10610436404.

AMENDMENT TO THE CONDITIONS OF SALE – COVID19 COSY MEETING CENTER OPERATING RULES

Key points

Reduction of the number of people per room in order to respect the distance of one meter between each participant.

Display of information on barrier gestures at each strategic location: reception, doors to meeting rooms and doors to toilets

Planning of group arrival and break times to avoid grouping.

Regular disinfection of strategic areas.

Provision of hydroalcoholic gel, masks and gloves.

Staff on site

Wearing a mandatory mask to change every 4 hours

Use of new gloves for all handling

Hand washing every hour

Securing the building lobby and elevators

Every hour disinfection of sensitive points in the building hall and the two elevators (interior-exterior) Implementation of a control document that can be consulted at any time.

Securing the arrival at the cosy meeting center and the departure.

At the arrival of customers in the hall of the building, distribution of hydroalcoholic gel, gloves and mask while keeping the distance of 1 meter.

In order to be able to access the private floor controlled by an elevator key and in order to preserve distance, loan an order key to the client so that he borrows one of the two elevators alone.

At the end of the meeting, each client will take one of the elevators alone or take the stairs.

Securing the common areas inside the cosy meeting center

Every hour, disinfection of doors, switches, toilets, reception desks, furniture, equipment and small equipment.

Provision of hydroalcoholic gel, masks, gloves and disinfectant wipes at the reception.

Implementation of a control document that can be consulted at any time.

Securing each room/ lounge

At each change of group, disinfection of the room: doors, switches, furniture, equipment, small equipment.

Provision in each room of hydroalcoholic gel, masks, gloves and disinfectant wipes.

Implementation of a control document that can be consulted at any time.

Management of breaks and meals

Establishment of a rotation between groups to prevent them from being paused at the same time and thereby avoid gatherings.

Layout of the breakfast room so that it respects the distancing.

Handling and installation of snacks with gloves and mask.

Use of disposable and recyclable disposable cups, plates and cutlery.

Smokers

Smokers will be allowed to use one of the outdoor spaces but in a limited number in order to respect social distancing without a mask. Each day, the on-site team will define the authorized space.

Everyone agrees to respect the government barrier gestures and the cosy meeting center operating rules. Each organizer agrees to have them respected in their group.